As an officer on a board you’re entrusted with the responsibility to make important decisions that impact the future performance of your organization or company. The choices you make are often made in a group meeting with your fellow board members, and it’s crucial that everyone present is engaged and focused. When your board meeting takes place online, it could be difficult to keep everyone’s focus. This article will explain how to conduct an online board meeting that will maximize the productivity and efficacy of your meetings.

Be sure that all participants have access to the documents, information and other data required to be productive. Consider sharing documents ahead of time so that participants can review them prior to the meeting. This will avoid the necessity to ask questions when you can find the answers by simply reading the document.

Use transition slides to highlight important information at the beginning of boardgreenroom.com/secure-data-recovery-services-reviews your meeting. This can include the consent agenda actions items, financial reports. This will help organize your meeting and keep the conversation flowing.

Encourage people to speak up when they need to promote participation. This can be done by calling roll and announcing every attendee’s name. It’s also best to avoid scheduling meetings around meal times to avoid eating on camera or distracting others in the room.

Do a tech check before the beginning of the meeting to avoid interruptions or technical errors that can waste precious time. It’s quite common for people not to do this and therefore it’s recommended to send a reminder that guides everyone through checking their cameras, software, and microphones prior to the start of the meeting.